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Conference Management
Planning and managing a conference can be a costly
adventure in chaos. While Radnor deals with the details of your conference, your
organizing committee will have time to concentrate on developing a comprehensive
program.
Radnor will work with your members to sort through the details and make it seem
easy. We can handle budgets, hotel negotiations, registration and fee collection
while the program committee concentrates on the important matters of selection
of topics and sessions, speakers and peer review presentations.
Radnor will:
Provide reliable
budget guidelines and maximize each dollar spent. We know how to stay within a
planned budget and how to negotiate for the best rates available.
Review hotel
contracts to insure that fine print pitfalls, such as expensive penalty clauses,
are avoided and that the best possible rates are negotiated.
Design a "call for
papers" and conference brochure and disseminate it to the membership in a timely
manner. We develop time lines and work with committees to keep on schedule.
Design your final
program and include a "program at a glance." We can distribute the programs in
advance or as part of your on-site registration.
Collect and confirm
all of your pre-registration fees and deposit them in your account. We maintain
a database on registered participants. During your conference, we can coordinate
on-site registration including the printing of name tags, distribution of
programs and collection of additional fees. This gives the organizing committee
time to participate in the program without worry.
Oversee the setup arrangements for all conference rooms and audio visual
equipment. We can work with your volunteers to manage slide projection and
lighting requirements.
Plan refreshments
to stretch your conference dollars. We are talented in arranging events to suit
your unique requirements, from simple breaks to elegant candlelight dinners. If
you would like a family program or a reception at a museum or public building,
we will arrange special functions.
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How to go about outsourcing
Answers to common questions
Things to avoid
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